Terms and Conditions.
Because it is important for us, and for you… Even if it’s considered a little boring!!
Rule Number one… What happens in the Booth, stays in the Booth…
No, Seriously, keep reading…
Booking, Deposit and Payment…
To secure your booking, a non-refundable deposit of £25 must be paid and an online booking form must be completed.
The full balance will be payable no later than 14 days prior to the date of your event and in case of late notice booking, prior to the hire commencing. These rules are a minimum requirement and we are happy to accept payment in advance of these times. Should this occur then you will always receive an invoice showing the amount paid as proof of purchase.
We will endeavour to contact you 21 days prior to your event date to request payment of the final balance due.
Bank transfer or using the ‘Pay Now’ button on your invoice are our preferred methods of payment. We can also accept card payments over the telephone and payments via PayPal, although PayPal will incur an additional processing fee of 3.5%.
An invoice and receipt will be issued on request.
The Booth Attendant will not operate the Photo Booth until payment has been made in full.
Advertised prices and packages are subject to change without prior notification, however, we will always honour the price at time of booking.
Hire Time…
Your Photo Booth will be made available for the hire time you have booked based on the actual usage time at the venue, excluding set-up and take down.
We will arrive 1 hour before the hire time starts to set up and will leave 1 hour after the hire ends.
If we are not ready to start at the agreed time due to our fault, we will still operate the Photo Booth for the agreed hire time by extending the finishing time (venue permitting).
If the hire does not start at the agreed time, as setup has been delayed due to unforeseen circumstances that are not our fault, then the hire will still end at the time booked.
If we have setup on time but the hire does not start at the agreed time due to over running of previous activities, the hire will still end as per the agreed time on the booking.
Should allocated supplies be used, the actual hire time may be reduced.
Additional hours can be purchased on the night for £75 per hour or £60 per hour if booked in advance.
Photos…
Should you choose a package with double prints, the Photo Booth will print 2 copies on each visit, one copy for your guests to share and one for your album.
If you choose a package with unlimited prints, then on each visit, the Photo Booth will print a copy for each person inside the booth, up to a maximum of 5 copies, plus a copy for your album. For example, if there are 5 people in the booth it will print 6 copies so that each guest gets a copy to keep, plus one copy for the album.
Guests may enter the Photo Booth as many times as they would like within the hire period.
The copyright of all images will remain with BOOM! Booth and by accepting these terms and conditions you are granting us the right to use any and all images taken on an event for marketing and promotional activities involving both digital, web & printed material. Although this is the case, we have a great respect for the privacy and protection of our customers and we will ALWAYS avoid using images of children when choosing marketing and promotional material. Please feel free to contact us should you have any questions regarding this.
We will endeavour to provide the supplies and equipment ordered, but the operator reserves the right to substitute supplies or equipment at any time should there be a need. Our Photo Booth’s come with a standard black or white background. Please enquire about options for the Studio Style Service.
Photo Booth set up…
It usually takes an hour to set the Photo Booth up and then an hour to take down.
Please inform us of any circumstances that would make setting the Photo Booth up more demanding, such as stairs, long distances from unloading areas etc.
We allocate 1 hour to set the Photo Booth up and take it down, which is included in the package price. If there are any complications that lead to a longer setup and breakdown time then this will come out of the run time.
The equipment will be set up in one location only as agreed on arrival and will not be moved once set up.
It is the responsibility of the hirer to ensure that the venue will accept the use of the Photo Booth on their premises.
Any specific criteria that the venue require such as PAT Certification and Public Liability Insurance must be made known to us at least 14 days before the event date.
The hirer will arrange for sufficient space to be provided in positioning the Photo Booth to allow safe use of the equipment by the operator and guests.
The hirer will arrange for the Photo Booth’s final position to be close to an electrical socket of 220-240v fitted with a 13amp trip.
The Photo Booth draws 600 watts.
Damage to the Photo Booth, Equipment and Props…
Any damage caused to the Photo Booth caused by the hirer or their guests will be compensated in full by the hirer.
Props are provided for the entertainment of the guests and as an accessory item during the hire session and remain the property of BOOM! Booth.
The hirer will be responsible for any loss resulting from theft or damage to the props during a hire session.
We will take every effort to prevent the loss or damage to your guest book created during an event, however, we will not be held responsible for any damage caused by guest behaviour.
We accept no liability for any damage or loss of personal property and or any injury arising from the use of the hired equipment.
Guest Behaviour…
The hirer is responsible for ensuring that suitable security and crowd control measures are in place prior to the start of the event. Whilst we encourage the fun use of the Photo Booth, if we feel that the Photo Booth is not being treated in a respectful manner we will ask the guest(s) to leave the Photo Booth.
We will not accept any threatening or abusive behaviour and should this occur then we will stop the use of the Photo Booth immediately and dismantle the equipment without a refund.
No food or drinks are allowed in the Photo Booth.
Technical Issues / Failure To Supply…
In the unlikely event of a technical problem with the Photo Booth or events beyond our control a refund will be given pro-rata to any time lost.
The operator cannot be held responsible for any failure to provide a service of supplies or equipment if the operator has no control over the circumstances which may withhold all or part of the supply. These may include but are not limited to traffic delays, severe weather conditions, breakdown of our vehicles, sickness, equipment failure or delay in operating the unit for any other reason outside of our control.
If we cannot attend or fulfil your hire due to events beyond our control we will contact you or the venue as soon as possible. In these instances our liability will be limited to a refund of all the monies paid.
Failure to supply due to the venue or client issues will not result in a refund.
All of our bookings are kept on an online calendar, technical faults can happen and although we try to email you around 3 weeks before your booking, if you haven’t heard from us then please drop us an email.
Insurance…
We carry £1 million public liability insurance.
The operator will provide a copy of insurance details should the venue request one.
Booking Cancellations…
We understand that your circumstances can change but we would ask for as much notice as possible in the event that you need to cancel your booking.
The £25 booking deposit is non-refundable in all cases.
Any cancellations will be subject to the following cancellation charges:
Within 8 weeks prior to the event date – 20% of the final balance
Within 6 weeks prior to the event date – 50% of the final balance
Within 4 weeks prior to the event date – 75% of the final balance
Within 2 weeks prior to the event date – 100% of the final balance
Acceptance Of Terms and Conditions…
The hirer agrees that upon filling in any enquiry or booking form on the website, and the payment of at least a deposit, the hirer accepts these terms and conditions.
